Tennis Club & Academy Management Software Features
CourtSync combines tennis academy management software with tennis lesson scheduling software, court booking workflows, and secure online tennis booking with lesson payments—whether you run a single venue or multiple locations.
Lessons, camps & programs
Run group term lessons, standalone private coaching, holiday camps, and skill pathways from one system—pricing, capacity, age groups, and program traceability included.
- Group lessons within terms with enrolment limits
- Private lesson scheduling and requests
- Camps with daily or full-package booking options
- Programs for curriculum tracking and invitation-only pathways
Smart Scheduling System
Plan recurring schedules, align coach availability with courts, and reduce conflicts so families always see accurate tennis lesson times.
- Calendars tuned for lessons and facilities
- Coach availability aligned to bookings
- Court availability and assignment
- Templates for repeating schedules
Locations, courts & coaches
Support multiple venues with courts per location, publish location-aware schedules publicly, and keep operations organized as your tennis club grows.
- Multi-location support for larger academies
- Court inventory scoped to each venue
- Coach roster tied to lessons and availability
- Public discovery when you operate multiple sites
Academy Page
A branded public academy site with lesson discovery, location filtering, and online tennis booking so new students convert without extra tools.
- White-label landing experience
- Public schedules with court booking friendly flows
- Integrated online checkout on eligible plans
- Gallery and contact details in the page footer
Payment Processing
Collect lesson tuition online on Professional and Enterprise plans, reconcile payouts, and keep guardians informed before they pay.
- Secure payment onboarding for automated payouts
- Transparent subscription tiers for academy owners
- Optional card surcharge pass-through where permitted
- Starter-plan manual payment workflows
- Accounting integrations (e.g. Xero) on eligible plans
Student Management
Maintain guardian-linked profiles, monitor attendance, record progress, and give coaches visibility into enrolments tied to programs.
- Guardian and self-student scenarios per academy
- Attendance and participation insight
- Student history across bookings
- Program skill tracking when lessons use programs
Waitlist, make-ups & lesson changes
Handle full academies, credits from cancellations or absences, and operational exceptions while keeping guardians notified.
- Waitlist with timed claim flows when spots open
- Make-up credits with compatibility rules
- Single-instance postpone or cancel with guardian emails
- Refund request routing owned by each academy
And Much More
Everything else you expect from modern tennis club management software—performance, exports, and operational polish for growing academies.
Real-time Updates
Dashboards refresh as bookings and schedules change so staff never work from stale spreadsheets.
Communication Tools
Transactional email across lesson updates, reminders, and academy notices—aligned with CourtSync hosted domains.
Regional readiness
Operate in active markets with USD and AUD checkout flows and region-aware academy defaults.
Fast Performance
Responsive web apps plus companion mobile experiences tuned for busy court schedules.
Data Export
Export operational data for reporting, backups, and downstream analytics workflows.